For venues and promoters
Your night, under control.From the list to the door.
Your PRs' lists and a link for people who get on the list on their own. A QR for every guest, the scanner at the door, entries and takings live. And the morning after you know where the crowd came from.
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Over 25,000 entries recorded
Saturday night doesn't forgive.
- The lists are a sheet of paper, or ten WhatsApp chats nobody can keep track of.
- You post the night in your stories and a hundred people DM you «can you put me on the list?». Then you copy them in by hand, one by one.
- At the door: "I'm on Marco's list." And nobody can check.
- On Sunday: recounting, disputed commissions, numbers that don't add up.
Your lists
They fill up your way.
With PRs, with a link, or both. Every name reaches the same door and ends up in the same numbers.
With PRs
Your PRs build their own lists, on your terms, and send every guest their QR.
With a link
Put the link in your stories: people get on the list on their own, in half a minute, nothing to download. First to confirm gets in, or you choose.
Both
Your PRs' lists and your open lists, on the same night. If you want, PRs can share their own list's link too.
The night's page
One link, to drop anywhere.
Poster, date, open lists. On WhatsApp and Instagram the link shows up with your poster, not some random address.
- On the list in half a minute: name, email, over 18. No account, no app.
- The QR arrives by email, with your venue's name, in the guest's language.
- The QR in the list's colour: Floor, VIP, Table. Clear at a glance at the door.
- At start time the link closes by itself.
Your time
Your lists fill up while you sleep.
Automatic
Whoever confirms by email gets in, until the spots run out. You don't lift a finger.
You decide
Requests land in a queue: accept or decline in bulk, not one at a time.
Counted spots
Every list has its spots, and none goes over the night's capacity.
The link for PRs, if you want
Flip a switch and PRs can open their list's link. Sign-ups count for them.
How it works
Before, during, after.
- 1
Before
PRs build their lists and you drop the link in your stories. Every guest gets their QR, on WhatsApp or by email.
- 2
During
Staff scan from their phone, no app needed. Each QR code works for the person on the list, once. You watch the night live.
- 3
After
The morning-after report, against previous nights: where the crowd came from, what it cost you, commissions already worked out.
Live
How many are we? You know at every moment.
Entries against expected, paid and free, takings, the rhythm in fifteen-minute slots. Every entry moves the numbers while the door works.
- Entries against expected, and who's still missing
- Takings: the same numbers as the report
- The rhythm: are people still coming in, or has it stopped
- Who is letting people in, and whether the door has problems
The door
One QR code, one person, one time.
Staff scan and the screen answers, big and in colour. No more "I'm on so-and-so's list": either the QR code is valid, or you don't get in.
- One QR code per person, or per group with its places counted.
- The 8-character code, if the camera can't read it.
- Staff only see the door: no lists, no takings.
Your numbers
Know what brings real people.
A scanner tells you who got in. The Gate tells you who brought them, from where, and what it cost you.
- PR by PR: who brings real paying guests, who fills the list with names that never show, and how far below their usual.
- Channel by channel: PRs, your own lists and the link. Who really gets in, what you take, what you pay in commissions per paying guest.
- The link, place by place: stories, bio, WhatsApp. How many opened it, how many signed up, how many got in.
Your audience
Whoever comes through the link stays yours.
A PR who leaves takes their contacts with them. Whoever signs up from the link leaves their email and, if they want, a yes to hearing about your next nights.
- Night after night: who's new and who comes back.
- How many people you can reach again, because they asked you to.
- Consent is optional and separate: guests give it to you.
Your rules
Promoters work freely. Within the limits you set.
List types and prices
Gold, tables, reduced: each type with its price, and which types each promoter can create.
Controlled free entries
For each list type, a limit: one free entry every so many paid. Promoters can't go over it.
Lists closed on time
A cut-off time for the night: after that, promoters can't add or change anything.
Named or group
Lists with guests' names or lists for groups: you choose what promoters can create.
The link, list by list
For each list choose: no link, with your approval, or automatic. And whether to show it on the night's page.
Commissions already calculated
Per list type, adjustable night by night. Promoters see them only if you decide so.
The morning after
How did it go, compared with the others?
The comparison
The night's takings and entries against the average of the last five: you know straight away if it went better or worse.
Lists never used
How many lists brought nobody, and how many names never came in. Promoter by promoter.
The history
Every closed night with its numbers, over time: a month, a season, a year.
Ready to share
The card for the night and the period, to send on WhatsApp: the numbers that matter, without names or takings if you don't want them.
Over 25,000 entries recorded.
Real nights, real doors, Saturday after Saturday.
For your promoters
Promoters get their own numbers.
Every PR sees their nights and the people they brought, from their link too, across every venue they work with. No spreadsheets, no arguments.
The page for promotersAnd the photos from the night?
With Fotia Gallery, guests upload the night's photos to one gallery, with a QR code.
Discover GalleryDemo
Let's see it on your night.
Leave us your details: we'll show you Gate with your lists and your door, and make you an offer.
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Questions
Do I need an app?
No. Owners, promoters and staff use Gate from their phone's browser; staff scan with the camera.
Do guests need to sign up?
Only if you use the link: they get on the list themselves, with name and email, no account or app. With PRs they get their QR as always.
Do I have to change how I work?
No. Every list starts with the link off: if you don't turn it on, the Gate works exactly as before.
Is it a ticketing platform?
No. Getting on the list is free and the QR is a list pass. Your ticketing stays yours.
What about the data of people who sign up?
It belongs to your organisation. We only ask for name, email and age; saying yes to your next nights is optional. Requests that aren't accepted are deleted after 30 days.
Who sees what?
The owner sees everything. Each promoter sees their own lists and numbers. Staff only see the door.
How are commissions calculated?
Per list type, with an amount per entry you can change night by night. The system calculates them on actual entries; promoters see them only if you switch it on.
How much does it cost?
You pay for registered entries: if the night goes badly, you pay little. If you work with us all season, the price goes down. Book a demo and we'll make you an offer.